Pros & Cons of a of paperless document management system.

The sophistication of modern software and internet services raise the demand for a paperless office. Going paperless utilizing document management software is always the preferred option in facilitating a paperless initiative. The benefits of this technique have been mentioned many times in previous posts, or you can learn more in this video: Benefits of Paperless Document Management.

The upside of paperless document management

Having a paperless office would help reduce paper in our landfills. Reducing your paper usage by just 10% would prevent millions of tons of greenhouse gases.

You could reduce or eliminate the need for paper, ink cartridges, envelopes, postage and storage saving considerable money.

All of the digitized documents would be accessible through the cloud or a remote desktop providing easy access.

Bulky filing cabinets are eliminated or reduced, and a paperless office uses less physical space than a traditional one. Electronic faxes and email now can replace the need to print mail and ship documents to clients.  As a result, your company can reduce expenses, lower the investment in reams of paper and eliminate the chances of losing important documents or the potential for misfiled paper.

 The downside of paperless document management

If you decide to go paperless, as hard drives can fail, your servers need a safe secure off-site or cloud backup. 

Since digital documents can’t be protected by a lock and key, you need to consider encryption, secure policies and document restrictions. Almost software today, including Workflow and BPM Products, offer document security.

You must consider adequate measures for secure signing and annotating documents.

Office personnel will need training for the new paperless system and for the data security.

Going paperless isn’t for all businesses, but reducing paper in your office can easily be accomplished with the investment in good tools.  You can calculate the amount of money you spend on the software and the whole cost savings achieved thanks to document management solutions. In most cases you will find that it’s worth the investment!

If you have any other concerns with paperless document management software contact us now!

Read More

New content on Business Process Model & Notation

BPMN or ‘Business Process Model and Notation’ is a graphical representation for documents and specifying processes in a business work model. There are so many advantages such as:

Read More

Digital transformation to healthcare industry

How digital software benefits the healthcare industry

In order to continue the series of the industries that are greatly influenced by digital transformation, our post today will demonstrate how digital transformation revolutionizes the healthcare industry.

Read More

How companies can survive in the digital world

Statistics about digital trends and solutions for companies to initiate their digital transformation.

Today, whereas many organizations have already embarked on their digital transformation journeys, many more are getting stuck and struggling to find their way. The question how to survive and adopt to a digital world seems to be a mystery for large numbers of companies.

Consider the 7 statistics below for a deeper insight into this problem:

1.                  47% of companies haven’t started to embark on  a digital transformation while 96% of companies see digital transformation as critical or important

2.                  56% of companies worry that they may be too late with their digital transformation efforts and will fall behind their competitors.

3.                  87% of companies explicitly consider digital transformation as an opportunity to accelerate competitive advantage

4.                  90% of companies consider that the main benefit of digital transformation is to improve in employee productivity.

5.                  91% of companies say that digital transformation would offset challenges and greatly benefit their organizations

6.                  77% of companies believe that digital transformation will play crucial role in increasing customer satisfaction.

7.                  Digital business transformation is expected to replace cost reduction as top driver for new business process management  (BPM) initiatives

Don’t let the above statistics above overwhelm you. We are here to provide you with the most efficient tools that help you accelerate digital transformation process:

1.                  Document Capture – the shortest way leading you to “go paperless” and digitize your business. Our  iCapture Document Capture Softw are can help.

2.                  Digital workflow software and BPM products – the simplest way to route and manage your documents as well as provide users with advanced approvals and data collection. To discover more about this tool, click here Workflowand BPM

3.                  iSeries Document Automation – the most advanced method to process and route files and data based on user-defined business rules. See more benefits and key features of iSeriesDocument and Payment Products

4.                  MICR and Security Paper Supplies – the new approach to deal with documents and printing supplies together with controlling access and improve the security of documents in your office.

Contact us if you want to know more about digital trends in 2016 and how to accelerate your process of digital transformation.

Website: http://www.informdecisions.com/


_____
Popular keywords: Ocr solution, Document automation solutions

Read More

What is Business Process Management (BPM)?

So just what is BPM or Business Process Management?  It is a science of how business gets work done.  In a nutshell, it is really how we examine, monitor, identify and manage workflow and process within an organization or business.

From AIIM, there are several steps in the BPM process:

• Analyze
• Re-design and model
• Implement
• Monitor
• Manage
• Automate

Although BPM is seen as a discipline, it is often associated with software systems or platforms (like K2 BPM Suite)  that facilitate the above steps.

For more information on "What is BPM?", below are some great links:

• AIIM - What is BPM?
• Tech Target - What is BPM?
• Wikipedia - Just What is BPM?

_____

Other  keywords: Business workflow software, Business Process Management

Read More